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Technology that Can Simplify the Discovery Process

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If you’re a litigator, you know the overwhelming feeling that can come during the discovery process. In the era of digitized records, it’s a common litigation tactic to flood the opposing side with reams of materials, leaving them with the struggle of locating the relevant information and keeping an organized record of what they find. Lawyers are also swimming in production deadlines and deposition dates, some of which require travel that can add another layer of complication. Staying in control of the discovery process can get a lot easier with the help of key pieces of technology. Read on to learn more about the tech tools that can help you make the most of the discovery process.

  1. Cloud calendar programs

One of the most challenging aspects of litigation is keeping up with a calendar that may be in a constant state of flux. The best way to ensure that everyone at your firm is on the same page is to provide a shared calendar that’s easily accessible and easy to keep updated with important dates. Many firms find that the cloud-based Google Calendar fills this role well, especially since it offers users the option of easily labeling a calendar event as private or public. Microsoft Outlook remains a popular option, and some practice management programs come with a calendar function, as well.

2. Microsoft Excel

Many attorneys overlook the power and potential of Excel. The formulas make it helpful for calculating damages or doing other calculations, but spreadsheets can also offer a means of keeping track of and sorting documents and information based on various criteria.

3. eDiscovery software

eDiscovery software is critical when you’re facing a massive production request or managing a document dump from opposing counsel. eDiscovery software can help you find, tag, redact, and Bates stamp the documents that you produce. These programs can also help you review the documents you receive in discovery by sifting out duplicate records or highlighting documents that contain key terms.

4. Case management programs

In a previous post, we explained how case management or practice management programs could help your attorneys track important contact information, streamline the billing process, and manage documents. These systems can be extremely helpful during discovery for their calendaring features and as a way of storing, tagging, and sharing documents that a litigation team will need to access simultaneously, among other features.

5. Automated data backup

After months of review and drafting, nothing is worse than losing all that hard work due to a technical failure. A sudden server or hard drive crash could have serious implications in litigation if it were to come before certain lost data could be produced. Having a seamlessly-automated and secured system for backing up data could save you the massive headache associated with a loss of data during discovery.

Court Reporting and Litigation Support in Phoenix and Beyond

For seasoned and professional help during the discovery process in Arizona, such as court reporting, videoconferencing, and transcription services, contact the Phoenix offices of Ottmar & Associates at 602-485-1488 or 866-485-1444.